At Kansas City Clinic Advisors, we’re looking for an Executive Assistant to a Vascular Surgeon 📣

Are you highly organized, proactive, and passionate about supporting healthcare excellence? Join our dynamic vascular surgery team and play a pivotal role in streamlining operations, optimizing patient care, and ensuring our surgeon’s day runs smoothly.

As the Executive Assistant to our lead Vascular Surgeon, you’ll be the backbone of daily operations—managing complex surgical schedules, coordinating with clinical teams, and handling high-priority communications. If you thrive in a fast-paced medical environment and love making a difference behind the scenes, we want to meet you!

🔹 Key Responsibilities:

• Surgical Schedule Management: Organize and optimize the surgeon’s daily, weekly, and monthly surgical and clinic schedules, including coordinating with hospital OR teams, pre-op, and post-op staff.
• Team Coordination: Serve as the primary liaison between the surgeon, nursing staff, hospital administration, and other healthcare professionals to ensure seamless communication and workflow.
• Inbox & Communication Management: Monitor and triage the surgeon’s email inbox, draft responses, and ensure timely follow-up on critical messages.
• Daily Prioritization: Prepare daily briefings for the surgeon, highlighting key priorities, urgent tasks, and important meetings or surgeries.
• Action Item Follow-Up: Track and follow up on action items assigned to team members, ensuring deadlines are met and nothing falls through the cracks.
• Meeting Preparation: Schedule, prepare agendas, and take minutes for meetings with hospital staff, patients, and external partners.
• Confidentiality: Handle sensitive patient and business information with the utmost discretion and professionalism.
• Administrative Support: Assist with travel arrangements, expense reports, and other administrative tasks as needed.

🔹 Requirements:

• Fluent English: Level C2 - spoken and written.
• Healthcare Experience: Experience supporting surgeons, physicians, or clinical teams is a strong plus.
• Tech Savvy: Proficiency with Microsoft 365, Google Workspace, and scheduling/EMR systems; quick to learn new tools.
• Organizational Skills: Exceptional time-management and multitasking abilities; able to juggle multiple priorities in a high-pressure environment.
• Proactive Mindset: Anticipates needs, solves problems before they arise, and is always a step ahead.

🔹 About the Role & the Company:

💻 Hybrid position if you’re in Buenos Aires City (2 days per week in our Palermo office). Fully remote if you live outside CABA.
🕒 Full-time schedule, supporting U.S CST hours.
🤝 Formal employment with social security and OSDE 260 coverage.
📈 Growth and stability: Join a growing project committed to high-quality patient support and excellence in healthcare operations.
📍 Location: Available for Argentina-based candidates only.