At Kansas City Clinic Advisors, we're partnering with a growing technology company and are looking for a highly organized, proactive, and execution-focused Executive Assistant to support their Vice President of Operations.

This is far more than a traditional administrative role. The VP of Operations leads delivery, operations, client execution, and strategic initiatives across the organization. As their Executive Assistant, you'll act as a true extension of the executive, helping drive priorities forward, coordinating projects, following up with stakeholders, and ensuring operational excellence across multiple workstreams.

🔹 Key Responsibilities:

• Executive Calendar & Time Management
  Manage and optimize the VP's calendar, meetings, travel arrangements, and daily priorities, ensuring time is allocated effectively and critical initiatives stay on track.

• Project Coordination & Delivery Support
  Support project planning and execution using Asana. Track project milestones, coordinate stakeholders, maintain project visibility, and help ensure successful delivery of operational initiatives.

• Client & Stakeholder Management
  Serve as a point of contact for clients, vendors, and internal stakeholders. Represent the VP in meetings when appropriate, communicate updates, and help maintain strong professional relationships.

• Meeting Management
  Coordinate meetings, prepare agendas, organize materials, document key decisions, and ensure clear follow-up actions are assigned and completed.

• Process & Documentation Management
  Assist with operational documentation, contract routing, change orders, templates, approvals, and other administrative processes that support business operations.

• Resource & Workforce Coordination
  Support PTO tracking, timesheet follow-ups, staffing coordination, and other internal operational processes to ensure smooth day-to-day execution.

• Executive Communication
  Draft, review, and manage communications on behalf of the VP with internal teams, clients, partners, and vendors.

• Special Projects & Executive Support
  Handle special initiatives, research projects, travel planning, executive reminders, and occasional personal administrative tasks that help maximize the VP's effectiveness.
  

🔹 Requirements:

• Experience
  At least 2+ years as an Executive Assistant, Project Coordinator, Project Administrator, Operations Coordinator, or similar role supporting senior leaders.

• Experience in Big Four firms (PwC, EY, Baker McKenzie) or tech/startup environments is a strong plus.

• English Proficiency
  Advanced English skills (C1 level or above, written and spoken). This role is 100% in English.

• Tech-Savvy & Tools-Driven
  Strong command of Microsoft 365, project management platforms, and modern productivity/AI tools.

• Exceptional Organization Skills
  Ability to manage multiple priorities, high volumes of follow-ups, and constant change in a fast-paced setting.

• Proactive, Anticipatory Mindset
  You’re always one step ahead—anticipating needs, solving problems, and bringing structure to complexity.

🔹 About the Role & the Company:

💻 Hybrid position if you’re in Buenos Aires City. Fully remote if you live outside CABA.
🕒 Full-time schedule, supporting U.S CST hours.
🤝 Formal employment with social security and OSDE 260 coverage.
📈 Growth and stability: Join a growing project committed to high-quality patient support and excellence in healthcare operations.
📍 Location: Available for Argentina-based candidates only.